Criminal Procedure Rules

Part 37 - Trial and sentence in a magistrates’ court

Contents of this Part
Title	Number
When this Part applies	Rule 37.1
General rules	Rule 37.2
Procedure on plea of not guilty	Rule 37.3
Evidence of a witness in person	Rule 37.4
Evidence by written statement	Rule 37.5
Evidence by admission	Rule 37.6
Procedure on plea of guilty	Rule 37.7
Written guilty plea: special rules	Rule 37.8
Application to withdraw a guilty plea	Rule 37.9
Procedure if the court convicts	Rule 37.10
Procedure where a party is absent	Rule 37.11
Provision of documents for the court	Rule 37.12
Place of trial	Rule 37.13
Duty of justices’ legal adviser	Rule 37.14
Duty of court officer	Rule 37.15

[Note. Part 3 contains rules about case management that apply at trial as well as during preparation for trial. The rules in this Part must be read in conjunction with those rules.]

37.1 When this Part applies

(1) This Part applies in a magistrates’ court where –

(a) the court tries a case; or

(b) the defendant pleads guilty.

(2) Where the defendant is under 18, in this Part –

(a) a reference to convicting the defendant includes a reference to finding the defendant guilty of an offence; and

(b) a reference to sentence includes a reference to an order made on a finding of guilt.

[Note. A magistrates’ court’s powers to try an allegation of an offence are contained in section 2 of the Magistrates’ Courts Act 1980¹ and, in relation to a defendant under 18, sections 45², 46³ and 48⁴ of the Children and Young Persons Act 1933, section 18 of the Children and Young Persons Act 196⁵, section 47 of the Crime and Disorder Act 1998⁶ and section 9 of the Powers of Criminal Courts (Sentencing) Act 2000⁷.

The exercise of the court’s powers is affected by –

(a) the classification of the offence (and the general rule, subject to exceptions, is that a magistrates’ court must try –

(i) an offence classified as one that can be tried only in a magistrates’ court (in other legislation, described as triable only summarily), and

(ii) an offence classified as one that can be tried either in a magistrates’ court or in the Crown Court (in other legislation, described as triable either way) that has been allocated for trial in a magistrates’ court); and

(b) the defendant’s age (and the general rule, subject to exceptions, is that an allegation of an offence against a defendant under 18 must be tried in a magistrates’ court sitting as a youth court, irrespective of the classification of the offence and without allocation for trial there).

Under sections 10⁸, 14⁹, 27A¹⁰, 121¹¹ and 148¹² of the Magistrates’ Courts Act 1980 and The Justices of the Peace (Size and Chairmanship of Bench) Rules 2005¹³, the court –

(a) must comprise at least two but not more than three justices, or a District Judge (Magistrates’ Courts) (but a single member can adjourn the hearing);

(b) must not include any member who adjudicated at a hearing to which rule 37.11(3)(e) applies (defendant’s declaration of no knowledge of hearing);

(d) when passing sentence, need not include any of the members who reached the verdict (but may do so).

Under The Youth Courts (Constitution of Committees and Right to Preside) Rules 2007¹⁴, where the court is a youth court comprising justices –

(a) each member must be qualified to sit as a member of that youth court; and

(b) the members must include at least one man and one woman, unless –

(i) either is unavailable, and

(ii) the members present decide that the hearing will be delayed unreasonably if they do not proceed.

Under section 150 of the Magistrates’ Courts Act 1980¹⁵, where two or more justices are present one may act on behalf of all.

Section 59 of the Children and Young Persons Act 1933¹⁶ requires that –

(a) the expressions ‘conviction’ and ‘sentence’ must not be used by a magistrates’ court dealing with a defendant under 18; and

(b) a reference in legislation to a defendant who is convicted, to a conviction, or to a sentence, must be read as including a reference to a defendant who is found guilty of an offence, a finding of guilt, or an order made on a finding of guilt, respectively.

See also Part 44 (Breach, revocation and amendment of community and other orders in a magistrates’ court). Rule 44.4 (Procedure on application by responsible officer) applies rules in this Part to the procedure with which that rule deals.]

37.2 General rules

(1) Where this Part applies –

(a) the general rule is that the hearing must be in public; but

(b) the court may exercise any power it has to –

(i) impose reporting restrictions,

(ii) withhold information from the public, or

(iii) order a hearing in private; and

(i) the parties and their legal representatives,

(ii) a defendant’s parents, guardian or other supporting adult,

(iii) a witness,

(iv) anyone else directly concerned in the case, and

(v) a representative of a news-gathering or reporting organisation.

(2) Unless already done, the justices’ legal adviser or the court must –

(a) read the allegation of the offence to the defendant;

(b) explain, in terms the defendant can understand (with help, if necessary) –

(i) the allegation, and

(ii) what the procedure at the hearing will be;

(d) ask whether the defendant pleads guilty or not guilty; and

(e) take the defendant’s plea.

(3) The court may adjourn the hearing –

(a) at any stage, to the same or to another magistrates’ court; or

(b) to a youth court, where the court is not itself a youth court and the defendant is under 18.

[Note. See sections 10, 27A, 29 and 121 of the Magistrates’ Courts Act 1980¹⁷ and sections 46 and 47 of the Children and Young Persons Act 1933.

Where the case has been allocated for trial in a magistrates' court, part of the procedure under rule 37.2(2) will have taken place.

The court’s powers to impose reporting restrictions include those under –

(a) section 39 of the Children and Young Persons Act 1933¹⁸(identification of any defendant or witness under 18);

(b) section 4(2) of the Contempt of Court Act 1981¹⁹ (information that may prejudice the administration of justice);

(d) section 46 of the Youth Justice and Criminal Evidence Act 1999²¹ (identification of an adult witness).

Reporting restrictions that apply in all cases include those under –

(a) section 49 of the Children and Young Persons Act 1933²² (identification of any defendant or witness under 18 involved in proceedings in a youth court);

(b) section 1 of the Sexual Offences (Amendment) Act 1992²³ (identification of the complainant of a sexual offence); and

(c) section 47 of the Youth Justice and Criminal Evidence Act 1999²⁴ (special measures direction or application for such a direction).

Under section 34A of the Children and Young Persons Act 1933²⁵, the court –

(a) may require the defendant’s parents or guardian to attend court with the defendant, where the defendant is under 18; and

(b) must do so, where the defendant is under 16,

unless satisfied that that would be unreasonable.

Part 7 contains rules about (among other things) the issue of a summons to a parent or guardian.

Part 2 contains rules allowing a parent, guardian or other supporting adult to help a defendant under 18.]

37.3 Procedure on plea of not guilty

(1) This rule applies –

(a) if the defendant has –

(i) entered a plea of not guilty, or

(ii) not entered a plea; or

(b) if, in either case, it appears to the court that there may be grounds for making a hospital order without convicting the defendant.

(2) If a not guilty plea was taken on a previous occasion, the justices’ legal adviser or the court must ask the defendant to confirm that plea.

(3) In the following sequence –

(a) the prosecutor may summarise the prosecution case, identifying the relevant law and facts;

(b) the prosecutor must introduce the evidence on which the prosecution case relies;

(i) may acquit on the ground that the prosecution evidence is insufficient for any reasonable court properly to convict, but

(ii) must not do so unless the prosecutor has had an opportunity to make representations;

(d) the justices’ legal adviser or the court must explain, in terms the defendant can understand (with help, if necessary) –

(i) the right to give evidence, and

(ii) the potential effect of not doing so at all, or of refusing to answer a question while doing so;

(e) the defendant may introduce evidence;

(f) a party may introduce further evidence if it is then admissible (for example, because it is in rebuttal of evidence already introduced);

(g) the defendant may make representations about the case; and

(h) the prosecutor may make representations about the relevant law and the defendant may respond.

(4) Where a party wants to introduce evidence or make representations after that party’s opportunity to do so under paragraph (3), the court –

(a) may refuse to receive any such evidence or representations; and

(b) must not receive any such evidence or representations after it has announced its verdict.

(5) If the court –

(a) convicts the defendant; or

(b) makes a hospital order instead of doing so,

it must give sufficient reasons to explain its decision.

(6) If the court acquits the defendant, it may –

(a) give an explanation of its decision; and

(b) exercise any power it has to make –

(i) a civil behaviour order,

(ii) a costs order.

[Note. See section 9 of the Magistrates’ Courts Act 1980²⁶.

Under section 37(3) of the Mental Health Act 1983²⁷, if the court is satisfied that the defendant did the act or made the omission alleged, then it may make a hospital order without convicting the defendant.

Under section 35 of the Criminal Justice and Public Order Act 1994²⁸, the court may draw such inferences as appear proper from a defendant’s failure to give evidence, or refusal without good cause to answer a question while doing so. The procedure set out in rule 37.3(3)(d) is prescribed by that section.

The admissibility of evidence that a party introduces is governed by rules of evidence.

See rule 37.10 for the procedure if the court convicts the defendant.

Part 50 contains rules about civil behaviour orders after verdict or finding.]

37.4 Evidence of a witness in person

(1) This rule applies where a party wants to introduce evidence by calling a witness to give that evidence in person.

(2) Unless the court otherwise directs –

(a) a witness waiting to give evidence must not wait inside the courtroom, unless that witness is –

(i) a party, or

(ii) an expert witness;

(b) a witness who gives evidence in the courtroom must do so from the place provided for that purpose; and

(3) Unless other legislation otherwise provides, before giving evidence a witness must take an oath or affirm.

(4) In the following sequence –

(a) the party who calls a witness must ask questions in examination-in-chief;

(b) every other party may ask questions in cross-examination;

(d) at any time while giving evidence, a witness may refer to a record of that witness’ recollection of events, if other legislation so permits;

(e) the party who calls a witness, in examination-in-chief may ask that witness to adopt all or part of such a record as part of that witness’ evidence, but only if –

(i) the parties agree, and

(ii) the court so permits;

(f) if the witness adopts any part of such a record –

(i) that part must be read aloud, or

(ii) with the court’s permission, its contents may be summarised aloud.

(5) The justices’ legal adviser or the court may –

(a) ask a witness questions; and in particular

(b) where the defendant is not represented, ask any question necessary in the defendant’s interests.

[Note. Section 53 of the Youth Justice and Criminal Evidence Act 1999²⁹ provides that everyone is competent to give evidence in criminal proceedings unless unable to understand questions put or give intelligible answers. See also section 1 of the Criminal Evidence Act 1898³⁰.

Sections 1, 3, 5 and 6 of the Oaths Act 1978³¹ provide for the taking of oaths and the making of affirmations, and for the words that must be used. Section 28 of the Children and Young Persons Act 1963³² provides that in a youth court, and where a witness in any court is under 18, an oath must include the words ‘I promise’ in place of the words ‘I swear’. Under sections 55 and 56 of the Youth Justice and Criminal Evidence Act 1999³³, a person may give evidence without taking an oath, or making an affirmation, where that person (i) is under 14 or (ii) has an insufficient appreciation of the solemnity of the occasion and of the particular responsibility to tell the truth which is involved in taking an oath.

The questions that may be put to a witness –

(a) by a party are governed by rules of evidence, for example –

(i) the rule that a question must be relevant to what is in issue,

(ii) the rule that the party who calls a witness must not ask that witness a leading question about what is in dispute, and

(iii) the rule that a party who calls a witness may contradict that witness only in limited circumstances (see section 3 of the Criminal Procedure Act 1865)³⁴;

(b) by the justices’ legal adviser or the court are in their discretion, but that is subject to –

(i) rules of evidence, and

(ii) rule 1.3 (the application by the court of the overriding objective).

Under sections 34, 35 and 36 of the Youth Justice and Criminal Evidence Act 1999³⁵, a defendant who is not represented may not cross-examine a witness where –

(a) the defendant is charged with a sexual offence against the witness;

(b) the defendant is charged with a sexual offence, or one of certain other offences, and the witness is a child; or

Part 31 contains rules relevant to restrictions on cross-examination.

Under section 139 of the Criminal Justice Act 2003³⁶, a witness may refresh his or her memory by referring to a record made before the hearing, either contained in a document made or verified by the witness, or in the transcript of a sound recording, if –

(a) the witness states that it records his or her recollection of events at that earlier time; and

(b) that recollection is likely to have been significantly better when the record was made than at the time of the hearing.

In some circumstances, a witness may give evidence in accordance with special measures directed by the court under section 19 of the Youth Justice and Criminal Evidence Act 1999³⁷, or by live link under section 32 of the Criminal Justice Act 1988³⁸ or section 51 of the Criminal Justice Act 2003³⁹. Parts 29 and 30 contain relevant rules.]

37.5 Evidence by written statement

(1) This rule applies where a party introduces in evidence the written statement of a witness.

(2) The party introducing the statement must read or summarise aloud those parts that are relevant to the issues in the case.

[Note. See section 9 of the Criminal Justice Act 1967⁴⁰. Part 27 contains rules about written statements. The admissibility of evidence that a party introduces is governed by rules of evidence.]

37.6 Evidence by admission

(1) This rule applies where –

(a) a party introduces in evidence a fact admitted by another party; or

(b) parties jointly admit a fact.

(2) Unless the court otherwise directs, a written record must be made of the admission.

[Note. See section 10 of the Criminal Justice Act 1967⁴¹. The admissibility of evidence that a party introduces is governed by rules of evidence.]

37.7 Procedure on plea of guilty

(1) This rule applies if –

(a) the defendant pleads guilty; and

(b) the court is satisfied that the plea represents a clear acknowledgement of guilt.

(2) The court may convict the defendant without receiving evidence.

[Note. See section 9 of the Magistrates’ Courts Act 1980⁴².]

37.8 Written guilty plea: special rules

(1) This rule applies where –

(a) the offence alleged –

(i) can be tried only in a magistrates’ court, and

(ii) is not one specified under section 12(1)(a) of the Magistrates’ Courts Act 1980⁴³;

(b) the defendant is at least 16 years old;

(i) the summons or requisition,

(ii) the material on which the prosecutor relies to set out the facts of the offence and to provide information relevant to sentence,

(iii) a notice that the procedure set out in this rule applies, and

(iv) a notice for the defendant’s use if the defendant wants to plead guilty without attending court; and

(d) the prosecutor has served on the court officer –

(i) copies of those documents, and

(ii) a certificate of service of those documents on the defendant.

(2) A defendant who wants to plead guilty without attending court must, before the hearing date specified in the summons or requisition –

(a) serve a notice of guilty plea on the court officer; and

(b) include with that notice any representations that the defendant wants the court to consider on that date.

(3) A defendant who wants to withdraw such a notice must notify the court officer in writing before the hearing date.

(4) The court may accept such a guilty plea on the hearing date, and if it does so must take account only of –

(a) the material served by the prosecutor on the defendant under this rule; and

(b) any representations by the defendant.

(5) With the defendant’s agreement, the court may deal with the case in the same way as under paragraph (4) where the defendant –

(a) is present; and

(b) has served a notice of guilty plea under paragraph (2); or

[Note. The procedure set out in this rule is prescribed by sections 12 and 12A of the Magistrates’ Courts Act 1980⁴⁴. Under section 12(1)(a), the Secretary of State can specify offences to which the procedure will not apply. None has been specified.

Under section 1 of the Magistrates’ Courts Act 1980⁴⁵ a justice of the peace may issue a summons requiring a defendant to attend court to answer an allegation of an offence. Under section 29 of the Criminal Justice Act 2003⁴⁶ a public prosecutor listed in that section may issue a written charge alleging an offence and a requisition requiring a defendant to attend court. Part 7 contains relevant rules.

The Practice Direction sets out forms of notice for use in connection with this rule.]

37.9 Application to withdraw a guilty plea

(1) This rule applies where the defendant wants to withdraw a guilty plea.

(2) The defendant must apply to do so –

(a) as soon as practicable after becoming aware of the reasons for doing so; and

(b) before sentence.

(3) Unless the court otherwise directs, the application must be in writing and the defendant must serve it on –

(a) the court officer; and

(b) the prosecutor.

(4) The application must –

(a) explain why it would be unjust not to allow the defendant to withdraw the guilty plea;

(b) identify –

(i) any witness that the defendant wants to call, and

(ii) any other proposed evidence; and

37.10 Procedure if the court convicts

(1) This rule applies if the court convicts the defendant.

(2) The court –

(a) may exercise its power to require –

(i) a statement of the defendant’s financial circumstances,

(ii) a pre-sentence report; and

(b) may (and in some circumstances must) remit the defendant to a youth court for sentence where –

(i) the defendant is under 18, and

(ii) the convicting court is not itself a youth court.

(3) The prosecutor must –

(a) summarise the prosecution case, if the sentencing court has not heard evidence;

(b) identify any offence to be taken into consideration in sentencing;

(d) where it is likely to assist the court, identify any other matter relevant to sentence, including –

(i) aggravating and mitigating factors,

(ii) the legislation applicable, and

(iii) any guidelines issued by the Sentencing Guidelines Council, or guideline cases.

(4) The defendant must provide information relevant to sentence, including details of financial circumstances.

(5) Where the defendant pleads guilty but wants to be sentenced on a different basis to that disclosed by the prosecution case –

(a) the defendant must set out that basis in writing, identifying what is in dispute;

(b) the court may invite the parties to make representations about whether the dispute is material to sentence; and

(i) invite such further representations or evidence as it may require, and

(ii) decide the dispute.

(6) Where the court has power to order the endorsement of the defendant’s driving licence, or power to order the disqualification of the defendant from holding or obtaining one –

(a) if other legislation so permits, a defendant who wants the court not to exercise that power must introduce the evidence or information on which the defendant relies;

(b) the prosecutor may introduce evidence; and

(7) Before the court passes sentence –

(a) the court must –

(i) give the defendant an opportunity to make representations and introduce evidence relevant to sentence, and

(ii) where the defendant is under 18, give the defendant's parents, guardian or other supporting adult, if present, such an opportunity as well; and

(b) the justices’ legal adviser or the court must elicit any further information relevant to sentence that the court may require.

(8) If the court requires more information, it may exercise its power to adjourn the hearing for not more than –

(a) 3 weeks at a time, if the defendant will be in custody; or

(b) 4 weeks at a time.

(9) When the court has taken into account all the evidence, information and any report available, the general rule is that the court will –

(a) pass sentence there and then;

(b) explain the sentence, the reasons for it, and its effect, in terms the defendant can understand (with help, if necessary); and

(10) Despite the general rule –

(a) the court must adjourn the hearing if –

(i) the case started with a summons or requisition, and the defendant is absent, and

(ii) the court considers passing a custodial sentence, or

(iii) the court considers imposing a disqualification (unless it has already adjourned the hearing to give the defendant an opportunity to attend);

(b) the court may exercise any power it has to –

(i) commit the defendant to the Crown Court for sentence (and in some cases it must do so), or

(ii) defer sentence for up to 6 months.

[Note. See sections 9, 10 and 11 of the Magistrates’ Courts Act 1980⁴⁷, and sections 143, 158, 164, 172 and 174 of the Criminal Justice Act 2003⁴⁸.

Under section 11(3A) of the 1980 Act, a custodial sentence passed in the defendant’s absence does not take effect until the defendant is brought before the court.

Under sections 57D and 57E of the Crime and Disorder Act 1998⁴⁹, the court may require a defendant to attend a sentencing hearing by live link.

Under section 162 of the Criminal Justice Act 2003⁵⁰, the court may require a defendant who is an individual to provide a statement of financial circumstances if the defendant –

(a) serves notice of guilty plea, where rule 37.8 applies; or

(b) is convicted.

Under section 20A of the Criminal Justice Act 1991⁵¹, it is an offence for a defendant knowingly or recklessly to make a false or incomplete statement of financial circumstances, or to fail to provide such a statement, in response to a request by a court officer on behalf of the court.

Under section 156 of the Criminal Justice Act 2003⁵², the general rule (subject to exceptions) is that the court must obtain and consider a pre-sentence report –

(a) where it is considering a custodial sentence or a community sentence;

(b) where it thinks the defendant may pose a significant risk of causing serious harm to the public by further offending.

Under section 159 of the Criminal Justice Act 2003⁵³, where the court obtains a written pre-sentence report about a defendant who is under 18, it may direct that information in it must be withheld if it would be likely to create a risk of significant harm to the defendant.

For the circumstances in which a magistrates’ court may (and in some cases must) remit the defendant to a youth court for sentence, see section 8 of the Powers of Criminal Courts (Sentencing) Act 2000⁵⁴.

The Sentencing Guidelines Council may issue sentencing guidelines under section 170 of the Criminal Justice Act 2003⁵⁵.

For the circumstances in which a court may (and in some cases must) order the endorsement of a defendant’s driving licence, or the disqualification of a defendant from holding or obtaining one, see sections 34, 35 and 44 of the Road Traffic Offenders Act 1988. Under that legislation, in some circumstances the court has discretion not to make such an order.

The evidence that may be introduced is subject to rules of evidence.

In addition to the specific powers to which this rule applies, the court has a general power to adjourn a trial: see rule 37.2.

For the circumstances in which a magistrates’ court may (and in some cases must) commit a defendant to the Crown Court for sentence, see sections 3, 3A, 3B, 3C, 4, 4A and 6 of the Powers of Criminal Courts (Sentencing) Act 2000⁵⁶.

Under section 1 of the 2000 Act⁵⁷, if (among other things) the defendant consents, the court may defer sentence for up to 6 months, for the purpose of allowing it to take account of the defendant’s conduct after conviction, or any change in the defendant's circumstances.]

37.11 Procedure where a party is absent

(1) This rule –

(a) applies where a party is absent; but

(b) does not apply where the defendant has served a notice of guilty plea under rule 37.8 (written guilty plea: special rules).

(2) Where the prosecutor is absent, the court may –

(a) if it has received evidence, deal with the case as if the prosecutor were present; and

(b) in any other case –

(i) enquire into the reasons for the prosecutor’s absence, and

(ii) if satisfied there is no good reason, exercise its power to dismiss the allegation.

(3) Where the defendant is absent –

(a) the general rule is that the court will proceed as if the defendant –

(i) were present, and

(ii) had pleaded not guilty (unless a plea already has been taken)

and the court must give reasons if it does not do so; but

(b) the general rule does not apply if the defendant is under 18;

(i) any summons or requisition was served on the defendant a reasonable time before the hearing, or

(ii) in a case in which the hearing has been adjourned, the defendant had reasonable notice of where and when it would resume;

(d) the general rule is subject also to rule 37.10(10)(a) (restrictions on passing sentence in the defendant's absence); and

(e) the hearing must be treated as if it had not taken place at all if –

(i) the case started with a summons or requisition,

(ii) the defendant makes a statutory declaration of not having found out about the case until after the hearing began, and

(iii) the defendant serves that declaration on the court officer not more than 21 days after the date of finding out about the case, unless the court extends that time limit.

(4) Where the defendant is absent, the court –

(a) must exercise its power to issue a warrant for the defendant’s arrest, if it passes a custodial sentence; and

(b) may exercise its power to do so in any other case, if it does not apply the general rule in paragraph (3)(a) of this rule about proceeding in the defendant’s absence.

[Note. See sections 11, 14, 15 and 16 of the Magistrates’ Courts Act 1980⁵⁸.

Under section 27 of the 1980 Act⁵⁹, where a magistrates’ court dismisses an allegation of an offence classified as one that can be tried either in a magistrates’ court or in the Crown Court (in other legislation, described as triable either way), that dismissal has the same effect as an acquittal in the Crown Court.

Under section 14(3) of the 1980 Act, a single justice of the peace may extend the time limit for serving a declaration to which rule 37.11(3)(e) applies.

Under section 11 of the 1980 Act, the court may pass a custodial sentence in the defendant’s absence if the case started with the defendant’s arrest and charge (and not with a summons or requisition). Section 11(3A) requires that, in that event, the defendant must be brought before the court before being taken to a prison or other institution to begin serving that sentence. Under section 7(1) of the Bail Act 1976⁶⁰, the court has power to issue a warrant for the arrest of a defendant released on bail who has failed to attend court when due to do so.

Under section 13 of the 1980 Act⁶¹, the court has power to issue a warrant for the arrest of an absent defendant, instead of proceeding, where –

(1) the case started with –

(a) the defendant’s arrest and charge, or

(b) a summons or requisition, if –

(i) the court is satisfied that that summons or requisition was served on the defendant a reasonable time before the hearing, or

(ii) the defendant was present when the hearing was arranged; and

(2) the offence is punishable with imprisonment; or

(3) the defendant has been convicted and the court considers imposing a disqualification.

The Practice Direction sets out a form of declaration for use in connection with rule 37.11(3)(e)(ii).]

37.12 Provision of documents for the court

(1) This rule applies where a party –

(a) introduces in evidence any document; or

(b) relies on any other document in the presentation of that party’s case.

(2) Unless the court otherwise directs, that party must supply sufficient copies of such a document for –

(a) each other party;

(b) the court; and

37.13 Place of trial

(1) Unless the court otherwise directs, the hearing must take place in a courtroom provided by the Lord Chancellor.

(2) Where the hearing takes place in Wales –

(a) any party or witness may use the Welsh language; and

(b) if practicable, at least one member of the court must be Welsh-speaking.

[Note. See section 3 of the Courts Act 2003⁶² and section 22 of the Welsh Language Act 1993⁶³.

In some circumstances the court may conduct all or part of the hearing outside a courtroom. The members of the court may discuss the verdict and sentence outside the courtroom.]

37.14 Duty of justices’ legal adviser

(1) A justices’ legal adviser must attend, unless the court –

(a) includes a District Judge (Magistrates’ Courts); and

(b) otherwise directs.

(2) A justices’ legal adviser must –

(a) give the court legal advice; and

(b) if necessary, attend the members of the court outside the courtroom to give such advice; but

(3) A justices’ legal adviser must –

(a) assist an unrepresented defendant;

(b) assist the court by –

(i) making a note of the substance of any oral evidence or representations, to help the court recall that information,

(ii) if the court rules inadmissible part of a written statement introduced in evidence, marking that statement in such a way as to make that clear,

(iii) ensuring that an adequate record is kept of the court’s decisions and the reasons for them, and

(iv) making any announcement, other than of the verdict or sentence.

(4) Where the defendant has served a notice of guilty plea to which rule 37.8 (written guilty plea: special rules) applies, a justices’ legal adviser must read aloud to the court –

(a) the material on which the prosecutor relies to set out the facts of the offence and to provide information relevant to sentence (or summarise any written statement included in that material, if the court so directs); and

(b) any written representations by the defendant.

[Note. Section 28 of the Courts Act 2003⁶⁴ provides for the functions of a justices’ legal adviser. See also section 12 of the Magistrates’ Courts Act 1980⁶⁵.]

37.15 Duty of court officer

The court officer must –

(a) serve on each party notice of where and when an adjourned hearing will resume, unless –

(i) the party was present when that was arranged, or

(ii) the defendant has served a notice of guilty plea to which rule 37.8 applies, and the adjournment is for not more than 4 weeks;

(b) if the reason for the adjournment was to postpone sentence, include that reason in any such notice to the defendant;

(d) where the court has ordered a defendant to provide information under section 25 of the Road Traffic Offenders Act 1988⁶⁶, serve on the defendant notice of that order unless the defendant was present when it was made;

(e) serve on the prosecutor –

(i) any notice of guilty plea to which rule 37.8 applies, and

(ii) any declaration served under rule 37.11(3)(e) that the defendant did not know about the case;

(f) record in the magistrates’ court register the court’s reasons for not proceeding in the defendant's absence where rule 37.11(3)(a) applies; and

(g) give the court such other assistance as it requires.

[Note. See sections 10, 11 and 12 of the Magistrates’ Courts Act 1980⁶⁷.

Under section 25 of the Road Traffic Offenders Act 1988, where the court does not know a defendant's sex or date of birth, then on convicting the defendant of an offence involving obligatory or discretionary disqualification, the court must order the defendant to provide that information.

Under Part 6, the magistrates’ court officer must record in the court register details of a case and of the court’s decisions.]

Footnotes

1. 1980 c. 43; section 2 was substituted by section 44 of the Courts Act 2003 (c. 39) and amended by section 41 of, and paragraph 51 of Schedule 3 to, the Criminal Justice 2003 (c. 44).Back to rule

2. 1933 c. 12; section 45 was substituted by section 50 of the Courts Act 2003 (c. 39) and amended by section 15 of, and paragraph 20 of Schedule 4 to, the Constitutional Reform Act 2005 (c. 4).Back to rule

3. 1933 c. 12; section 46 was amended by section 46 of, and Schedule 7 to, the Justices of the Peace Act 1949 (c. 101), section 72 of, and paragraph 4 of Schedule 5 to, the Children and Young Persons Act 1969 (c. 54), section 154 of, and paragraph 6 of Schedule 7 to, the Magistrates’ Courts Act 1980 (c. 43), sections 68 and 100 of, and paragraph 1 of Schedule 8 and paragraph 40 of Schedule 11 to, the Criminal Justice Act 1991 (c. 53) and section 109 of, and paragraph 74 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

4. 1933 c. 12; section 48 was amended by section 79 of, and Schedule 9 to, the Criminal Justice Act 1948 (c. 58), section 132 of, and Schedule 6 to, the Magistrates’ Courts Act 1952 (c. 55), section 64 of, and paragraph 12 of Schedule 3 and Schedule 5 to, the Children and Young Persons Act 1963 (c. 37), sections 72, 79 and 83 of, and Schedules 6, 9 and 10 to, the Children and Young Persons Act 1969 (c. 54), sections 68 and 100 of, and paragraph 1 of Schedule 8 and paragraph 40 of Schedule 11 to, the Criminal Justice Act 1991 (c. 53), section 106 of, and Schedule 15 to, the Access to Justice Act 1999 (c. 22) and section 109 of, and paragraph 75 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

5. 1963 c. 37, section 18 was amended by section 100 of, and paragraph 40 of Schedule 11 to, the Criminal Justice Act 1991 (c. 53) and section 168 of, and paragraph 5 of Schedule 9 to, the Criminal Justice and Public Order Act 1994 (c. 33).Back to rule

6. 1998 c. 37; section 47 was amended by section 165 of, and Schedule 12 to, the Powers of Criminal Courts (Sentencing) Act 2000 (c. 6) and section 332 of, and Schedule 37 to, the Criminal Justice Act 2003 (c. 44).Back to rule

7. 2000 c. 6; section 9 was amended by article 2 of, and paragraph 63 of the Schedule to, The Courts Act 2003 (Consequential Provisions) Order 2005 (S.I. 2005/886).Back to rule

8. 1980 c. 43; section 10 was amended by section 59 of, and paragraph 1 of Schedule 9 to, the Criminal Justice Act 1982 (c. 48), section 68 of, and paragraph 6 of Schedule 8 to, the Criminal Justice Act 1991 (c. 53) and section 47 of the Crime and Disorder Act 1998 (c. 37).Back to rule

9. 1980 c. 43; section 14 was amended by section 109 of, and paragraph 205 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

10. 1980 c. 43; section 27A was inserted by section 46 of the Courts Act 2003 (c. 39).Back to rule

11. 1980 c. 43; section 121 was amended by section 61 of the Criminal Justice Act 1988 (c. 33), section 92 of, and paragraph 8 of Schedule 11 to, the Children Act 1989 (c. 41), section 109 of, and paragraph 237 of Schedule 8 and Schedule 10 to, the Courts Act 2003 (c. 39).Back to rule

12. 1980 c. 43; section 148 was amended by section 109 of, and paragraph 248 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

13. S.I. 2005/553.Back to rule

14. S.I. 2007/1611.Back to rule

15. 1980 c. 43; section 150 has been amended but none is relevant to the note to rule 37.1.Back to rule

16. 1933 c. 12; section 59 was amended by sections 79 and 83 of, and Schedules 9 and 10 to, the Criminal Justice Act 1948 (c. 58) and section 18 of the Costs in Criminal Cases Act 1952 (c. 48).Back to rule

17. 1980 c. 43; section 29 was amended by sections 68 and 100 of, and paragraph 6 of Schedule 8 and paragraph 40 of Schedule 11 to, the Criminal Justice Act 1991 (c. 53), section 168 of, and paragraph 41 of Schedule 10 to, the Criminal Justice and Public Order Act 1994 (c. 33) and section 41 of, and paragraph 51 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44).Back to rule

18. 1933 c. 12; section 39 was amended by sections 57 and 64 of, and Schedule 5 to, the Children and Young Persons Act 1963 (c. 37), sections 37 and 39 of, and Schedule 3 to, the Criminal Justice Act 1982 (c. 48) and it is to be amended by section 48 of, and paragraphs 1 and 2 of Schedule 2 to, the Youth Justice and Criminal Evidence Act 1999 (c. 23), from a date to be appointed.Back to rule

19. 1981 c. 49.Back to rule

20. 1981 c. 49.Back to rule

21. 1999 c. 23.Back to rule

22. 1933 c. 12; section 49 was amended by section 49 of the Criminal Justice and Public Order Act 1994 (c. 33), section 45 of the Crime (Sentences) Act 1997 (c. 43), section 119 of, and paragraph 1 of Schedule 8 to, the Crime and Disorder Act 1998 (c. 37), section 165 of, and paragraph 2 of Schedule 9 to, the Powers of Criminal Courts (Sentencing) Act 2000 (c. 6), section 304 of, and paragraph 2 of Schedule 32 to, the Criminal Justice Act 2003 (c. 44) and sections 208 and 210 of, and paragraphs 15 and 19 of Schedule 21, and Schedule 23 to, the Legal Services Act 2007 (c. 29). It is to be amended by section 48 of, and paragraphs 1 and 3 of Schedule 2 to, the Youth Justice and Criminal Evidence Act 1999 (c. 23), section 74 of, and paragraph 5 of Schedule 7 to, the Criminal Justice and Court Services Act 2000 (c. 43) and sections 6 and 149 of, and paragraphs 1, 3 and 100 of Schedule 4 and Schedule 28 to, the Criminal Justice and Immigration Act 2008 (c. 4), from dates to be appointed.Back to rule

23. 1992 c. 34; section 1 was amended by section 48 of, and paragraphs 6 and 7 of Schedule 2 to, the Youth Justice and Criminal Evidence Act 1999 (c. 23).Back to rule

24. 1999 c. 23; section 47 was amended by section 52 of, and paragraph 37 of Schedule 14 to, the Police and Justice Act 2006 (c. 48).Back to rule

25. 1933 c. 12; section 34A was inserted by section 56 of the Criminal Justice Act 1991 (c. 53) and amended by section 107 of, and paragraph 1 of Schedule 5 to, the Local Government Act 2000 (c. 22).Back to rule

26. 1980 c. 43.Back to rule

27. 1983 c. 20; section 37(3) was amended by sections 1 and 55 of, and paragraphs 1 and 7 of Schedule 1 and Schedule 11 to, the Mental Health Act 2007 (c. 12).Back to rule

28. 1994 c. 33; section 35 was amended by sections 35 and 120 of, and Schedule 10 to, the Crime and Disorder Act 1998 (c. 37). The Criminal Justice Act 2003 (c. 44) amendment to section 35 is not relevant to procedure in magistrates’ courts.Back to rule

29. 1999 c. 23.Back to rule

30. 1898 c. 36; section 1 was amended by section 1 of the Criminal Evidence Act 1979 (c. 16), section 78 of, and Schedule 16 to, the Criminal Justice Act 1982 (c. 48), sections 80(9) and 119(2) of, and Schedule 7 to, the Police and Criminal Evidence Act 1984 (c. 60), sections 31 and 168 of, and paragraph 2 of Schedule 10, and Schedule 11 to, the Criminal Justice and Public Order Act 1994 (c. 33), section 67 of, and paragraph 1 of Schedule 4, and Schedule 6 to, the Youth Justice and Criminal Evidence Act 1999 (c. 23) and sections 331 and 332 of, and paragraph 80 of Schedule 36, and Part 5 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44).Back to rule

31. 1978 c. 19.Back to rule

32. 1963 c. 37, section 28 was amended by section 2 of the Oaths Act 1978 (c. 19) and section 100 of, and paragraph 40 of Schedule 11 to, the Criminal Justice Act 1991 (c. 53).Back to rule

33. 1999 c. 23.Back to rule

34. 1865 c. 18.Back to rule

35. 1999 c. 23; section 35 was amended by sections 139 and 140 of, and paragraph 41 of Schedule 6 and Schedule 7 to, the Sexual Offences Act 2003 (c. 42) and section 148 of, and paragraphs 35 and 36 of Schedule 26 to, the Criminal Justice and Immigration Act 2008 (c. 4 ).Back to rule

36. 2003 c. 44.Back to rule

37. 1999 c. 23.Back to rule

38. 1988 c. 33; section 32 was amended by section 55 of the Criminal Justice Act 1991 (c. 53), section 29 of, and paragraph 16 of Schedule 2 to, the Criminal Appeal Act 1995 (c. 35), section 62 of the Criminal Procedure and Investigations Act 1996 (c. 25), section 67 of, and Schedule 6 and paragraph 3 of Schedule 7 to, the Youth Justice and Criminal Evidence Act 1999 (c. 23) and paragraphs 24 and 26 of the Schedule to The Courts Act 2003 (Consequential Amendments) Order 2004 (S.I. 2004/2035).Back to rule

39. 2003 c. 44.Back to rule

40. 1967 c. 80; section 9 was amended by section 69 of the Criminal Procedure and Investigations Act 1996 (c. 25), section 168 of, and paragraph 6 of Schedule 9 to, the Criminal Justice and Public Order Act 1994 (c. 33) and regulation 9 of, and paragraph 4 of Schedule 5 to, the Limited Liability Partnerships Regulations 2001 (S.I. 2001/1090). It is to be amended by section 72 of, and paragraph 55 of Schedule 5 to, the Children and Young Persons Act 1969 (c. 54) and sections 41 and 332 of, and paragraph 43 of Schedule 3 and Part 4 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44), from a date to be appointed.Back to rule

41. 1967 c. 80.Back to rule

42. 1980 c. 43.Back to rule

43. 1980 c. 43: section 12(1)(a) was amended by sections 308 and 332 of, and Part 12 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44).Back to rule

44. 1980 c. 43; section 12 was amended by section 45 of, and paragraph 1 of Schedule 5 to, the Criminal Justice and Public Order Act 1994 (c. 33), section 1 of the Magistrates' Courts (Procedure) Act 1998 (c. 15), section 109 of, and paragraph 203 of Schedule 8 to, the Courts Act 2003 (c. 39) and sections 308 and 332 of, and Part 12 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44). Section 12A was inserted by section 45 of, and paragraph 2 of Schedule 5 to, the Criminal Justice and Public Order Act 1994 (c. 33) and amended by section 109 of, and paragraph 204 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

45. 1980 c. 43; section 1 was amended by section 43 of the Courts Act 2003 (c. 39).Back to rule

46. 2003 c. 44; section 29 was amended by section 50 of, and paragraph 130 of Schedule 4 to, the Commissioners for Revenue and Customs Act 2005 (c. 11) and section 59 of, and paragraph 196 of Schedule 4 to, the Serious Organised Crime and Police Act 2005 (c. 15).Back to rule

47. 1980 c. 43; section 11 was amended by section 123 of, and paragraph 1 of Schedule 8 to, the Criminal Justice Act 1988 (c. 33), section 168 of, and paragraph 39 of Schedule 10 to, the Criminal Justice and Public Order Act 1994 (c. 33), section 119 of, and paragraph 39 of Schedule 8 to, the Crime and Disorder Act 1998 (c. 37), section 304 of, and paragraphs 25 and 26 of Schedule 32 to, the Criminal Justice Act 2003 (c. 44) and section 54 of the Criminal Justice and Immigration Act 2008 (c. 4).Back to rule

48. 2003 c. 44; section 143 is to be amended by section 378 of, and paragraph 216 of Schedule 16 to the Armed Forces Act 2006 (c. 52), from a date to be appointed. Section 158 was amended by section 64 of, and Part 4 of Schedule 5 to, the Children Act 2004 (c. 31), article 3 of, and paragraph 19 of Schedule 1 to, The Offender Management Act 2007 (Consequential Amendments) Order 2008 (S.I. 2008/912) and section 12 of the Criminal Justice and Immigration Act 2008 (c. 4). Section 164 was amended by section 14 of the Domestic Violence, Crime and Victims Act 2004 (c. 28). Section 174 was amended by section 49 of, and paragraph 9 of Schedule 1 to, the Violent Crime Reduction Act 2006 (c. 38). It is to be amended by section 6 of, and paragraphs 71, 80 and 81 of the Criminal Justice and Immigration Act 2008 (c. 4) from a date to be appointed.Back to rule

49. 1998 c. 37; sections 57A to 57E were substituted for section 57 as originally enacted, by section 45 of the Police and Justice Act 2006 (c. 48).Back to rule

50. 2003 c. 44.Back to rule

51. 1991 c. 53; section 20A was inserted by section 168 of, and paragraph 43 of Schedule 9 to, the Criminal Justice and Public Order Act 1994 (c. 33) and amended by sections 95 and 109 of, and paragraph 350 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

52. 2003 c. 44; section 156 is to be amended by sections 6 and 149 of, and paragraphs 71 and 77 of Schedule 4 and Part 1 of Schedule 28 to, the Criminal Justice and Immigration Act 2008 (c. 4).Back to rule

53. 2003 c. 44; section 159 is to be amended by section 208 of, and paragraphs 145 and 147 of Schedule 21 to, the Legal Services Act 2007 (c. 29), from a date to be appointed.Back to rule

54. 2000 c. 6; section 8 was amended by section 41 of, and paragraph 74 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44) and article 2 of, and paragraph 62 of the Schedule to The Courts Act 2003 (Consequential Provisions) Order 2005 (S.I. 2005/886).Back to rule

55. 2003 c. 44; section 170 was amended by article 8 of, and paragraph 9 of the Schedule to, The Secretary of State for Justice Order 2007 (S.I. 2007/2128).Back to rule

56. 2000 c. 6; section 3 is to be amended by section 41 of, and paragraphs 21 and 22 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44) from a date to be appointed. Section 3A is to be inserted by section 41 of, and paragraphs 21 and 23 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44) from a date to be appointed and has been amended by section 53 of, and paragraphs 1 and 9 of Schedule 13 to, the Criminal Justice and Immigration Act 2008 (c. 4). Sections 3B and 3C are to be inserted by section 41 of, and paragraphs 21 and 23 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44) from a date to be appointed. Section 4 was amended by section 51 of the Crime (Sentences) Act 1997 (c. 43) and amended by section 106 of, and paragraph 30 of Schedule 7 to, the Crime and Disorder Act 1998 (c. 37). Section 4A is to be inserted by section 41 of, and paragraphs 21 and 25 of Schedule 3 to, the Criminal Justice Act 2003 (c. 44) from a date to be appointed. Section 6 was amended by sections 41, 304 and 332 of, and paragraphs 21 and 28 of Schedule 3, paragraphs 90 and 91 of Schedule 32, and Part 7 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44) and it is to be further amended by section 332 of, and Part 9 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44) from a date to be appointed.Back to rule

57. 2000 c. 6; section 1 was amended by section 278 of, and paragraph 1 of Schedule 23 to, the Criminal Justice Act 2003 (c. 44) and article 3 of, and paragraph 14 of Schedule 1 to, The Offender Management Act 2007 (Consequential Amendments) Order 2008 (S.I. 2008/912). Back to rule

58. 1980 c. 43; section 14 was amended by section 109 of, and paragraph 205 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

59. 1980 c. 43.Back to rule

60. 1976 c. 63.Back to rule

61. 1980 c. 43; section 13 was amended by section 45 of, and paragraph 3 of Schedule 5 to, the Criminal Justice and Public Order Act 1994 (c. 33), section 48 of the Criminal Procedure and Investigations Act 1996 (c. 25), section 3 of the Magistrates' Courts (Procedure) Act 1998 (c. 15), sections 31 and 332 of, and Part 12 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44) and sections 54 and 149 of, and Part 4 of Schedule 28 to, the Criminal Justice and Immigration Act 2008 (c. 4).Back to rule

62. 2003 c. 39.Back to rule

63. 1993 c. 38.Back to rule

64. 2003 c. 39; section 28 was amended by section 15 of, and paragraphs 308 and 327 of Schedule 4 to, the Constitutional Reform Act 2005 (c. 4).Back to rule

65. 1980 c. 43; section 12 was amended by section 45 of, and paragraph 1 of Schedule 5 to, the Criminal Justice and Public Order Act 1994 (c. 33), section 1 of the Magistrates' Courts (Procedure) Act 1998 (c. 15), section 109 of, and paragraph 203 of Schedule 8 to, the Courts Act 2003 (c. 39) and sections 308 and 332 of, and Part 12 of Schedule 37 to, the Criminal Justice Act 2003 (c. 44).Back to rule

66. 1988 c. 53; section 25 was amended by section 90 of, and paragraphs 140 and 142 of Schedule 13 to, the Access to Justice Act 1999 (c. 22), section 165 of, and paragraph 118 of Schedule 9 to, the Powers of Criminal Courts (Sentencing) Act 2000 (c. 6) and section 109 of, and paragraph 311 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule

67. 1980 c. 43; section 10 was amended by section 59 of, and paragraph 1 of Schedule 9 to, the Criminal Justice Act 1982 (c. 48), section 68 of, and paragraph 6 of Schedule 8 to, the Criminal Justice Act 1991 (c. 53) and section 47 of the Crime and Disorder Act 1998 (c. 37), section 12A was inserted by section 45 of, and paragraph 2 of Schedule 5 to, the Criminal Justice and Public Order Act 1994 (c. 33) and section 109 of, and paragraph 204 of Schedule 8 to, the Courts Act 2003 (c. 39).Back to rule