PRACTICE DIRECTION 36K – PILOT SCHEME: PROCEDURE FOR THE BULK SCANNING OF CERTAIN PRIVATE LAW APPLICATIONS

This Practice Direction supplements FPR Part 36, rule 36.2 (Transitional Arrangements and Pilot Schemes).

TitleNumber
Scope and interpretationPara.1
Purpose of the Pilot SchemePara.2
Modification of the FPR and Practice Directions during operation of the Pilot SchemePara.3
Modification of Practice Direction 5BPara.4
Modification of Practice Direction 12BPara.5

Scope and interpretation

1.1. This Practice Direction is made under rule 36.2 and sets up a Pilot Scheme to allow for the bulk scanning of certain private law applications and supporting documents.

1.2. The Pilot Scheme applies in relation to an application where all of the following conditions are met:

a) the application is for an order in private law proceedings, as defined in rule 12.2 FPR;

b) the application does not state that it should be considered within 48 hours;

c) any application fee will be paid by means other than postal order or cash;

d) the application is to be made in the family court;

e) the application is filed in the period commencing 29 October 2018 and ending 31 January 2021; and

(f) Her Majesty’s Courts and Tribunals Service indicates (whether via information given online, in correspondence or otherwise) that the application must be filed by sending it to C100 Applications, PO Box 4936, 69 Buckingham Avenue, Slough, SL1 0JR.

Purpose of the Pilot Scheme

2.1. The purpose of this Pilot Scheme is to assess the use of new practices and procedures to allow for certain applications and supporting documents to be scanned by a third-party company and sent to court and to Cafcass by email within 24 hours, with the aim of reducing the administrative burden on court staff and improving efficiency.

Modification of the FPR and Practice Directions during operation of the Pilot Scheme

3.1. During the operation of the Pilot Scheme the Family Procedure Rules 2010 and the Practice Directions supporting the Rules will apply to cases falling within the Pilot Scheme as modified by paragraphs 4.1 to 5.3.

Modification of Practice Direction 5B

4.1. In paragraph 1.3, at end insert “, but not to those companies specified in Rule 3A.1”

4.2. After paragraph 1.3 insert-

“1.3A

Chapter 3A applies to the companies specified in Rule 3A.1.”

4.3. After paragraph 3.4 insert-

“Chapter 3A: Bulk scanning of court documents

3A.1 Where the pilot scheme described in Practice Direction 36K applies, the following third-party companies may e-mail the court or attach a specified document to an e-mail to the court:

(a) Quadient, C100 Applications, PO Box 4936, 69 Buckingham Avenue, Slough, SL1 0JR

3A.2 If the application fee is paid by cheque, the third-party company will be responsible for accounting for the fee in accordance with its contractual obligations. The court will retain responsibility for collecting credit/debit card payments.

3A.3 Chapter 6 of Practice Direction 5B does not apply to a document which has been scanned by a third-party company and sent to court in accordance with this chapter.

4.4. Omit paragraph 5.1.

4.5. In paragraph 5.2(a) for “or chapter 3” substitute “, chapter 3 or chapter 3A”.

4.6. Omit paragraphs 5.3 and 5.4.

Modification of Practice Direction 12B

5.1. Omitted

5.2. In paragraph 8.9, omit the words “a copy of the Form C100 (and the form C1A, if supplied), and”.

5.2A. After paragraph 8.10 insert-

“8A. Modifications where the pilot scheme in Practice Direction 36K applies

8A.1Where the pilot scheme described in Practice Direction 36K applies and the application is to be made on Form C100, the applicant must send the Form C100, Form C1A and any supporting documents (“the C100 application pack”) plus any documents relating to fee payment to Quadient at the address specified in paragraph 3A.1(a) of Practice Direction 5B.

8A.2Where the pilot scheme described in Practice Direction 36K applies and the application is to be made on a form other than Form C100, the applicant must send the relevant application form and any supporting documents plus any documents relating to fee payment to Quadient at the address specified in paragraph 3A.1(a) of Practice Direction 5B.

8A.3If the applicant fails to comply with paragraph 8A.1 or 8A.2 and instead sends the application form and any supporting documents plus any documents relating to fee payment to the court (rather than to Quadient), the court may send the application form and any supporting documents, plus any documents relating to fee payment, to Quadient.

8A.4Subject to paragraphs 8A.6 and 8A.8, where paragraph 8A.1 or 8A.3 applies and Quadient receives a C100 application pack, Quadient will email-

(a) the C100 application pack plus any documents relating to fee payment to the court; and

(b) the C100 application pack only to Cafcass,

within 24 hours of receipt at the specified address.

8A.5Where-

(a) either –

(i) paragraph 8A.2 applies; or

(ii) paragraph 8A.3 applies in respect of an application on a form other than Form C100; and

(b) Quadient receives an application form and any supporting documents, plus any documents relating to fee payment, Quadient will email the application form and any supporting documents, plus any documents relating to fee payment, to the court, within 24 hours of receipt at the specified address.

8A.6If Quadient identifies relevant errors in a C100 application pack or accompanying documents relating to fee payment, the C100 application pack and documents relating to fee payment will be emailed to the court but not to Cafcass, noting the errors that have been identified. The court will review the documents and, if satisfied that the application may be accepted for issue, will email the C100 application pack to Cafcass within 2 working days after the date of issue.

8A.7For the purposes of paragraph 8A.6 the documents submitted will contain relevant errors if-

(a) Quadient is unable to comply with its obligations under paragraph 3A.2 of Practice Direction 5B;

(b) they are not accompanied by –

(i) a cheque for the application fee;

(ii) a completed Form EX160; or

(iii) confirmation on Form C100 that the fee will be paid by debit card or credit card or via a legal representative’s fee account held with Her Majesty’s Courts and Tribunals Service;

(c) the correct court to whom the C100 application pack and supporting documents should be sent cannot be identified;

(d) Form C100 is omitted in its entirety or there are pages missing;

(e) there is no address given for the respondent(s);

(f) the applicant has not confirmed attendance at a MIAM or claimed an exemption from attendance; or

(g) the statement of truth is not signed on Form C100 and/or Form C1A, if supplied.

8A.8Paragraph 8A.4(b) (Quadient emailing to Cafcass) does not apply where the application is to be filed at a family court location which has been specified to Quadient by Her Majesty’s Courts and Tribunals Service as one where C100 application packs should not be emailed to Cafcass.

8A.9The email from Quadient to the court to which the C100 application pack or other application form is attached will record the date of receipt at the specified address.

8A.10Subject to paragraph 8A.11, for the purposes of Article 16(1)(a) of Council Regulation (EC) 2201/2003, the date of receipt recorded in accordance with paragraph 8A.9 is to be treated as the date that the application was ‘lodged’ with the court.

8A.11If the applicant fails to comply with paragraph 8A.1 or 8A.2 and instead sends the C100 application pack or other application form and any supporting documents, plus any documents relating to fee payment, to the court (rather than to Quadient), paragraph 8A.10 does not apply.

8A.12After 30 days have passed from the date of receipt of any application form and accompanying documents, the application form and those documents must be destroyed by Quadient.

8A.13A scan of a document received by the court by email from Quadient shall be treated by the court as a true copy of the original document.”

5.3. In paragraph 13.3-

(a) after “enquiries” insert “on receipt of a valid C100 application.”; and

(b) in the third sentence omit “from the court".

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